--- title: Company Documents description: Company Documents --- [Skip to content](https://university.guardhousehq.com/company-documents#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Documents](https://university.guardhousehq.com/documents?hsLang=en) # Company Documents   **Adding a Company Document** To add a Company Document, navigate to Organisation \> Company \> Company Documents. ![A screenshot of a computer Description automatically generated](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226577/original/uHcgckKGvP9Wi8YGzBwwvFIpAYNhBRZmHA.png?1666615981) To add your first document, click the **Add New** button. ![Graphical user interface, text Description automatically generated](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226579/original/M10A-KcBakxDTx4xkE67dtYG4qR3PvKkFA.png?1666615982) Add the Document Name and then click **Attach File**. File types available to upload are PDF, Image, Word & Power Point.   **Company Document Workflows**   **Storing an internal document** If you wish to just store this document and not have staff access it, click save once you have named and attached the file and click **Save**. Once you’ve done this the document is stored.   **Making a document accessible for staff** If you want staff to have immediate access to a document and do not require them to acknowledge or sign off on it, upload the document and tick the **Allow all staff to view document?** option.  ![Graphical user interface, text, application, email Description automatically generated](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226578/original/xamEExxTlMplqS-QCEDyNNYp07qlsxNdfA.png?1666615982) Once this is selected, staff will be able to access this at any time through the **Document Library** section of the mobile app.    **Staff Acknowledgement of Documents**   If you require staff to acknowledge a new policy or process, you can easily create a workflow for staff to be alerted to, read, and acknowledge the document before they can clock into their next shift. To require acknowledgement of your new document from your staff, click the **Requires acknowledgement before next shift** tick box in addition to the **Allow all staff to view document** option.   ![Graphical user interface, text, application Description automatically generated](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226580/original/m8aRS5PY9crncgRncS3vEq8fMH3vZPx2Gg.png?1666615982)   **Capturing a digital signature with document acknowledgement**    If you need your staff to sign off on a document, click the **Requires signature** tick box option to add a signature capture process to the document acknowledgment. ![Graphical user interface, text, application, email Description automatically generated](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226581/original/ewF0ljtBcmIQoUvMa1GQuoOX22pxvSFQxw.png?1666615982) **Automatic Renewal of Document Acknowledgement** If you want staff to review and renew their acknowledgement to ensure the information is always front of mind, click the **Needs to be renewed** tick box. You will get a **renewal period in months** dropdown where you can select the frequency of renewal. Once a staff member initially acknowledges a document, they will be automatically prompted to reacknowledge the document based on the timeframe selected from their initial acknowledgement date.   ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51075226589/original/Gxf_dFU5dGpvRbeY0byJiC_4e3QWE0S0tA.png?1666616015) - [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) - [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) - [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content) - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1) - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2) - [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content) - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts) - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s) - [Invoicing](https://university.guardhousehq.com/invoicing?hsLang=en#main-content) - [New Zealand](https://university.guardhousehq.com/invoicing?hsLang=en#new-zealand) - [Reports](https://university.guardhousehq.com/reports?hsLang=en#main-content) - [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports) - [Incidents](https://university.guardhousehq.com/incidents?hsLang=en) - [Company Settings](https://university.guardhousehq.com/company-settings?hsLang=en#main-content) - [Timeclock](https://university.guardhousehq.com/company-settings?hsLang=en#timeclock) - [Onboarding](https://university.guardhousehq.com/company-settings?hsLang=en#onboarding) - [Integrations](https://university.guardhousehq.com/company-settings?hsLang=en#integrations) - [Payroll](https://university.guardhousehq.com/payroll?hsLang=en#main-content) - [Allowances & Deductions](https://university.guardhousehq.com/payroll?hsLang=en#allowances-deductions) - [Customers](https://university.guardhousehq.com/customers?hsLang=en#main-content) - [Customer Portal](https://university.guardhousehq.com/customers?hsLang=en#customer-portal) - [Sites](https://university.guardhousehq.com/sites?hsLang=en) - [Tours & Patrols](https://university.guardhousehq.com/tours-patrols?hsLang=en) - [Staff](https://university.guardhousehq.com/staff?hsLang=en) - [Subcontractor](https://university.guardhousehq.com/subcontractor?hsLang=en#main-content) - [Subcontactor Sharing](https://university.guardhousehq.com/subcontractor?hsLang=en#subcontactor-sharing) - [Frequently Asked Questions](https://university.guardhousehq.com/frequently-asked-questions?hsLang=en) - [Getting Started](https://university.guardhousehq.com/getting-started?hsLang=en) - [Holidays](https://university.guardhousehq.com/holidays?hsLang=en) - [Documents](https://university.guardhousehq.com/documents?hsLang=en) - [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) - [Guardhouse Support Topics](https://university.guardhousehq.com/guardhouse-support-topics?hsLang=en) - [Invoicing Integrations](https://university.guardhousehq.com/invoicing-integrations?hsLang=en) - [Payroll Integrations](https://university.guardhousehq.com/payroll-integrations?hsLang=en) - [Product Updates](https://university.guardhousehq.com/product-updates?hsLang=en) - [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en) - [Webinars](https://university.guardhousehq.com/webinars?hsLang=en) - [Xero](https://university.guardhousehq.com/xero?hsLang=en) - [Guides for Guards](https://university.guardhousehq.com/guides-for-guards?hsLang=en) - [API Integration](https://university.guardhousehq.com/api-integration?hsLang=en) - [Integrations](https://university.guardhousehq.com/integrations?hsLang=en) - [Tablet Clock-in/Clock-out](https://university.guardhousehq.com/tablet-clock-in-clock-out?hsLang=en) [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=150&height=20&name=Text_gradient%20gold-1-2.png "Text_gradient gold-1-2")](https://guardhousehq.com) [mailto:support@guardhousehq.com](mailto:support@guardhousehq.com) Copyright © 2025, Guardhouse