--- title: How to Modify an Approved Leave description: How to Modify an Approved Leave --- [Skip to content](https://university.guardhousehq.com/how-to-modify-an-approved-leave#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) # How to Modify an Approved Leave ### How to Modify an Approved Leave Print There may be instances when approved leave entries need to be modified for varying reasons. This guide offers a comprehensive, step-by-step approach to changing an approved leave, making it essential for anyone needing to navigate the process efficiently. 1\. If you only need to modify the time of the leave (example: from 8 hours to 7.6 hours), you have several options to do this. You can make changes on the: 1. Schedule Page 2. Dashboard \> Availability/Leave Requests Widget 3. Timesheets 2\. On the Schedule page, go to the correct customer and site to locate the approved leave. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/qf89mApIWX4cHBtS_ieR4CePrUs1_FQkiw.png) 3\. Click on the **Edit** icon. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/-2PDONxiHYFDKibVTGQQEiUWn0IDpopa4Q.png) 4\. The leave details will pop up and you can change the **Site, Type of Leave,** and **Leave Time**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/YPkjKiwmgpaE3TcpGcV_X9ygwaGCJMDL_g.png) 5\. You can also **reject** the approved leave if needed. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/rVHsgemAHj7wEN7K7TuDQiv5xZCfqHx4PA.png) 6\. Once done with all the changes, hit **Save Selection**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/IVKIAjBH8GHXm-mOEwIiy4W8FZzBmdfa2Q.png) 7\. If you want to make changes to an approved leave on the **Dashboard**. Go to the **Availability / Leave Requests** section and hit **Show History**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/msFZwWMGRnivHAF2se8fY2i_hArEbZQnTA.png) 8\. Find the approved or rejected leave. Click on the leave entry to open the details. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/lxGExqtDY-CKAdCDJV_ibKMm1Sv9CKit0A.png) 9\. Make the necessary changes to the **Site, Leave Type, Leave Time,** and **Approval Status** as needed. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/Ly8cwBoUUEkIhV5bGNRlS-7g9Vh5JoDkPA.png) 10\. Hit **Save Selection** when done. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/0coI7fDzWC8AI-UNrgYPWOzeVQpRYpRAdQ.png) 11\. If you want to make changes to an approved leave on the **Timesheets** section, locate the leave entry. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/AG2BRA7U4Aq3EicLnTRb0umR2_bDT5bE_g.png) 12\. Reject the leave if the staff member no longer needs to go on leave. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/MVK3uLQJ2F4uauf5pDDKiYPNn1sa7JnURg.png) 13\. However, to make changes, click on the date on the first column. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/IYmIJHePksBrhjYFEqCNID9cMyD7Gleq-A.png) 14\. A widget will open where you can change the **Site, Employee Name**, and **Date** of the leave (but only within the person's pay calendar range). Make the necessary changes. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/9Pl4si3hRgNH112d2ujL1W7s3rZ0RHJgPw.png) 15\. Click **Edit Entry**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/B0E6UeTkHD1Zv8SyTodXsfi-pew7UE-Atw.png) 16\. **Approve** as needed and **Save**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/EJXd8dupx1d0K1vEkvEKseL9oZCzb_dZlQ.png) 17\. If you would like to change the **Date** of the approve leave (outside the allowable time period on the Timesheets), **reject** the initial leave submission and **create a new entry** on behalf of the staff or have the staff member submit a new leave entry. To add a new leave entry on behalf of your staff member, go to **Dashboard \> Availability / Leave Requests** and click **Add New**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/8HAXLQqdfG3v_tw0deCxzUREcUHhX0I_RA.png) 18\. Add the name of the staff member. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/1lVcB6I0jBvH-E_xPpYzSEXKUZAwmEl4-w.png) 19\. Choose the correct **leave period**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/H0Wyy4dzdSplnFPUGz8SgmSGc1hz4FERTQ.png) 20\. Click the **type of leave/unavailability**. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/bi2_JB2FkVBJc0aaYhaIGRaSO7Dio4zOiA.png) 21\. If you're submitting a leave, choose the **Leave Type, Site,** and indicate the **Reason** for the leave. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/d5gIVLWuiQZoQl0NfAWks1EsY0bGbMqLmg.png) 22\. Hit **Save** if another admin/manager will need to approve the leave. Hit **Save and Approve** if you will be approving the leave. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/TFyfHC17_HCma1SOMZF2l5ejLQRrMd6vzA.png) 23\. The details of the leave will be shown. Make the necessary adjustments to the **Site, Leave Type, and Leave Time** as needed. Toggle to **Approved** when done. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/aeRxUhFinLsxlSJOxr8vKDYFYaAGn8X5fA.png) 24\. Hit **Save Selection** after doing your final check. ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/8nTtkBblK1B7lVyhQ_bU8tsPa7f9PQ-tqQ.png) 25\. 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