--- title: Leave on Schedule (how leave approval affects a shift) description: Leave on Schedule (how leave approval affects a shift) --- [Skip to content](https://university.guardhousehq.com/leave-on-schedule-how-leave-approval-affects-a-shift#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) # Leave on Schedule (how leave approval affects a shift) ### Leave on Schedule (how leave approval affects a shift) Print Guardhouse has introduced a new feature designed to streamline the procedure of approving Leave: the Leave on Schedule.  Here’s how it works: When a leave request is submitted or created and enters the approval process, a warning sign will appear that can be hovered over to indicate whether there is a scheduled shift on the day for which leave has been requested. As usual, you can adjust the leave times to align with the actual shift schedule before toggling the approval button. The only additional step is to ensure that the checkbox labeled “Remove staff from shifts that conflict with approved leave” is selected. If this tick box is selected it will remove the staff from the rostered shift. This new process will also create a "leave shift" in blue for ease of visibility for operations.  **Schedule View of Initial Shifts** ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/0pUcVMVi9e7Qw24kSq10dTEC2h4OLtgdEA.png) **Leave Approval on the Dashboard**![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/KGuZF_rLAJJtS9Dn2HpVmdJHVwi6BhbWrA.png) **Schedule View when a leave/unavailability is approved on the Dashboard ** **a) Employee View - ***no change * ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/SIjMnoSV9yRLrl0speB6QemT8sGxhB6y-g.png) **b) Site View** *Before leave is approved *![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/-be45X2T6yrQ-3CQwgLJYfYDuWKzUcL_Gg.png) **Once leave is approved, staff will be removed from rostered shift (if ticked) and a leave shift is created in blue. ** ![](https://university.guardhousehq.com/hubfs/Knowledge%20Base%20Import/lqCaZZNfulfgbLzmf2cFYKmLwCoXw7EkOw.png) **Frequently Asked Questions** **Q: If a leave is created on behalf os a staff and the site of work is different from where his shift was initially created, will the conflict still show and will the tick box to remove the staff from the shift still show?** **A: Yes, the conflict icon will still show along with the tick box to remove the staff from the shift. ** ****Q: Does this feature also work with approved unavailability? **** ****A: Yes, the same process will be followed to reflect the removal of the staff on the shifts that he/she is unavailable.**** - [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) - [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) - [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content) - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1) - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2) - [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content) - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts) - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s) - [Invoicing](https://university.guardhousehq.com/invoicing?hsLang=en#main-content) - [New Zealand](https://university.guardhousehq.com/invoicing?hsLang=en#new-zealand) - [Reports](https://university.guardhousehq.com/reports?hsLang=en#main-content) - [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports) - [Incidents](https://university.guardhousehq.com/incidents?hsLang=en) - [Company Settings](https://university.guardhousehq.com/company-settings?hsLang=en#main-content) - [Timeclock](https://university.guardhousehq.com/company-settings?hsLang=en#timeclock) - [Onboarding](https://university.guardhousehq.com/company-settings?hsLang=en#onboarding) - [Integrations](https://university.guardhousehq.com/company-settings?hsLang=en#integrations) - [Payroll](https://university.guardhousehq.com/payroll?hsLang=en#main-content) - [Allowances & Deductions](https://university.guardhousehq.com/payroll?hsLang=en#allowances-deductions) - [Customers](https://university.guardhousehq.com/customers?hsLang=en#main-content) - [Customer Portal](https://university.guardhousehq.com/customers?hsLang=en#customer-portal) - [Sites](https://university.guardhousehq.com/sites?hsLang=en) - [Tours & Patrols](https://university.guardhousehq.com/tours-patrols?hsLang=en) - [Staff](https://university.guardhousehq.com/staff?hsLang=en) - [Subcontractor](https://university.guardhousehq.com/subcontractor?hsLang=en#main-content) - [Subcontactor Sharing](https://university.guardhousehq.com/subcontractor?hsLang=en#subcontactor-sharing) - [Frequently Asked Questions](https://university.guardhousehq.com/frequently-asked-questions?hsLang=en) - [Getting Started](https://university.guardhousehq.com/getting-started?hsLang=en) - [Holidays](https://university.guardhousehq.com/holidays?hsLang=en) - [Documents](https://university.guardhousehq.com/documents?hsLang=en) - [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) - [Guardhouse Support Topics](https://university.guardhousehq.com/guardhouse-support-topics?hsLang=en) - [Invoicing Integrations](https://university.guardhousehq.com/invoicing-integrations?hsLang=en) - [Payroll Integrations](https://university.guardhousehq.com/payroll-integrations?hsLang=en) - [Product Updates](https://university.guardhousehq.com/product-updates?hsLang=en) - [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en) - [Webinars](https://university.guardhousehq.com/webinars?hsLang=en) - [Xero](https://university.guardhousehq.com/xero?hsLang=en) - [Guides for Guards](https://university.guardhousehq.com/guides-for-guards?hsLang=en) - [API Integration](https://university.guardhousehq.com/api-integration?hsLang=en) - [Integrations](https://university.guardhousehq.com/integrations?hsLang=en) - [Tablet Clock-in/Clock-out](https://university.guardhousehq.com/tablet-clock-in-clock-out?hsLang=en) [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=150&height=20&name=Text_gradient%20gold-1-2.png "Text_gradient gold-1-2")](https://guardhousehq.com) [mailto:support@guardhousehq.com](mailto:support@guardhousehq.com) Copyright © 2025, Guardhouse