--- title: Leave Submissions Report  description: This article explains the Leave Submissions Report which generates a list of leave submissions from all staff and their approval status --- [Skip to content](https://university.guardhousehq.com/leave-submissions-report-#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) # Leave Submissions Report  ## This article explains the Leave Submissions Report which generates a list of leave submissions from all staff and their approval status  This report can be accessed and downloaded by going to Reports - Roster Reports - Leave Submissions Report: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-01-18-0132-PM.png?width=1251&height=408&name=image-png-Jan-19-2026-04-01-18-0132-PM.png) When downloading the report, you can filter the data fields by Date Range: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-01-54-9416-PM.png?width=349&height=214&name=image-png-Jan-19-2026-04-01-54-9416-PM.png) Once you have your data set chosen, click to generate the report and it will download as a Excel file, this file is ordered in alphabetical order of staffs names: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-02-40-6143-PM.png?width=1885&height=34&name=image-png-Jan-19-2026-04-02-40-6143-PM.png) Column A shows the Employee's ID: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-04-41-1308-PM.png?width=103&height=101&name=image-png-Jan-19-2026-04-04-41-1308-PM.png) Column's B and C show the employees first and last name: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-05-29-5379-PM.png?width=184&height=106&name=image-png-Jan-19-2026-04-05-29-5379-PM.png) Column D shows the leave setup the staff member is on Fixed or Accrued will show in the box, if they are on Rolled Up leave, the box will be blank: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-06-11-4136-PM.png?width=89&height=197&name=image-png-Jan-19-2026-04-06-11-4136-PM.png) Column's E and F show the Day of the week that the leave was submitted for and the date of the leave: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-10-09-3780-PM.png?width=178&height=176&name=image-png-Jan-19-2026-04-10-09-3780-PM.png) Column's G and H show the Customer and the Site that the leave was submitted under: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-10-43-3699-PM.png?width=278&height=138&name=image-png-Jan-19-2026-04-10-43-3699-PM.png) Column I shows the leave type of the time off: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-11-39-0497-PM.png?width=105&height=128&name=image-png-Jan-19-2026-04-11-39-0497-PM.png) Column J shows whether the leave was taken as a full day or a half day: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-12-43-6206-PM.png?width=102&height=104&name=image-png-Jan-19-2026-04-12-43-6206-PM.png) Column K shows the hours paid on the leave taken, for those on accrued leave, this will be based on their average leave hours at the point of approval and for those on fixed leave, this will be based upon their leave setup: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-20-2026-08-20-00-9570-AM.png?width=93&height=119&name=image-png-Jan-20-2026-08-20-00-9570-AM.png) Column L shows their pay rate for the leave, for those on accrued leave, this will pull from their average pay rate at the point of the leave request and for those on fixed leave, this will pull from the default pay rate on the guards pay template: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-20-2026-08-21-11-4781-AM.png?width=133&height=119&name=image-png-Jan-20-2026-08-21-11-4781-AM.png) Column M shows the Value which is the the total pay of the shift, this is Column K (Paid Hours) times Column L (Payrate): ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-20-2026-08-22-36-6406-AM.png?width=134&height=114&name=image-png-Jan-20-2026-08-22-36-6406-AM.png) Column N shows who the leave was submitted by (whether that was the staff member themselves or by a manager or admin on their behalf): ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-14-28-9199-PM.png?width=166&height=123&name=image-png-Jan-19-2026-04-14-28-9199-PM.png) Column O shows the status of the leave request (whether it was approved, rejected or is still pending): ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-15-51-2272-PM.png?width=97&height=160&name=image-png-Jan-19-2026-04-15-51-2272-PM.png) Column P shows who actioned the leave request, if is has been approved or rejected, any pending requests this field will be blank: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-16-46-9887-PM.png?width=120&height=159&name=image-png-Jan-19-2026-04-16-46-9887-PM.png) Column Q shows the Leave Submission Note, which is any notes that have been left by the employee when submitting the leave request: ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jan-19-2026-04-18-30-3542-PM.png?width=220&height=94&name=image-png-Jan-19-2026-04-18-30-3542-PM.png) As this report is available within Excel, you are able to apply custom filtering in Excel order order to look for specific Guardhouse users by names etc.  - [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) - [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) - [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content) - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1) - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2) - [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content) - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts) - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s) - 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