---
title: "Release Notes #103 - Sprint 19/05/25 - 04/07/25"
description: "Release Notes #103 - Sprint 19/05/25 - 04/07/25"
---

[Skip to content](https://university.guardhousehq.com/release-notes-103-sprint-19/05/25-04/07/25#main-content)

English

Show submenu for translations

[![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en)

Open main navigation

Close main navigation

- English
  
  Show submenu for translations
- [Contact Support](mailto:support@guardhousehq.com)

[Contact Support](mailto:support@guardhousehq.com)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en)
2. [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en)

# Release Notes #103 - Sprint 19/05/25 - 04/07/25

Project        : Guardhouse Web

Sprint Number    : Sprint 19May - 4Jul

Release Dates    :  10 Jul 2025 AUS & 17 Jul 2025 UK 

 

 

1. Scope 

Guardhouse enhancements: 

- \[GH-5395\] Privacy Policy on Account Activation 
- Implementation of GDPR requirements where Guardhouse will need to get privacy policy acceptance from all staff 
- Updated the account registration page we’re currently using: 
- Added a checkbox that says “I accept the Privacy Notice and give my consent for data processing.” 
- “Privacy Notice” text is a link that navigates to the Guardhouse Privacy Notice page 
- This checkbox is required to be checked before allowing the staff to proceed with the registration 
- For existing active accounts, when they login for the first time after this feature is released, a pop up will be displayed requiring the user to accept the Privacy Notice 

 

- \[GH-5548\] Cancel Submitted Compliance Requests on Dashboard 
- For each of the Submitted Compliances in the dashboard, a new column Cancel Request will be shown with the delete button shown 
- When delete button is clicked, Save button is shown at the top right corner of the widget 
- On click of Save, the compliance requests will be removed in the widget; at the same time, the compliance requests will not be visible anymore in the staff’s account in the mobile app 

 

- \[GH-5099\]\[GH-5100\] UI clean up - super admin - offered shifts - hard to see warning, need to improve process so block is more obvious 
- UI updates for offered shift hire staff process 
- The warning messages at the bottom of the Offered Shift Hire Staff pop-up will still be shown in red font 
- The same warning messages for any overtime, compliance and max hours rule conflicts will also be displayed in the “Invalid offered shift” confirmation pop up for more readability 

 

- \[GH-5629\] Timesheet Event Report - Report Type C 
- In the Reports page \> Timesheet Reports \> Timesheet Event Report, a new Type C will be available 
- The generated file will contain the following columns: 
- “C”- “Shift number 1 thru X” Based on how many shifts on report 
- Surname - Staff Surname 
- Name - Staff First Name 
- Licence - Licence Number 
- Position - Site Position 
- Position Details - Position Note 
- Radio - Empty Field 
- Uniform - Empty Field 
- On - Scheduled Start Time 
- Act On - Empty Field 
- Sign - Empty Field 
- Off - Scheduled End Time 
- Act Off - Empty Field  
- Sign - Empty Field 

 

- \[GH-5271\] Make liveops full page display rather than Scrolling it - All customer 
- UI changes on the Live Dashboard of the Customer Portal account 
- Adjusted the size and made it full screen instead 

 

- \[GH-4163\] Schedule publishing - create new Staff claim to allow admin / manager to publish shifts with warning 
- Enhancement for the publishing processes – previously only super admins are allowed to publish shifts with warning; in this release, companies can now allow their admins and managers who manage the schedule to publish such shifts 
- In the Staff Profile for admins and managers, the following claims will be available: 
- Can publish compliance warning 
- Can publish overtime warning 
- Can publish max hour warning 

 

- \[GH-4476\] Re: Onboarding- Missing Information / \[GH-4476\]\[GH-4883\] Fw: Onboarding complete -Tax Info- ON boarding 
- New fields added in the HR Details page under Tax File Number section: 
- Residency Status – shows residency status entered during the onboarding process 
- Updated Employment Status field to get the value for “Employment Basis” entered during the onboarding process 

 

- \[GH-5145\] Invoice Profile - Quickbooks export enhancement 
- Enhancement on the “Export – Quickbooks Format” under Invoicing \> Actions menu 
- Added text “Net “ in front of the Terms value 

 

- \[GH-5313\] Pay Category Column on Timesheet with Pay Categories Report 
- Enhancement on the “Timesheet Report with Pay Categories” under Reports \> Timesheet Reports 
-  New column “Pay Category” beside the “Pay Group” column 

 

- \[GH-5434\] Adept Sage 50 
- In the Invoicing page \> Actions menu, a new item “Export Adept Sage 50” 
- The exported CSV file will contain the following columns 
- ACCOUNT\_REF - CardID/Contact Name (8 characters) 
- INVOICE\_NUMBER - Invoice Number 
- INVOICE\_DATE - Invoice Date 
- STOCK\_CODE - Service Rate Name (remove spaces and special characters) 
- DESCRIPTION - The "description" format we use depending on the Export Invoice Type 
- QTY\_ORDER - Units 
- UNIT\_PRICE - Charge Rate 
- ITEMS\_NET - Units x Charge rate (NOTE: Use the calculation logic in the invoice, do not calculate values in the Excel itself) 
- TAX\_CODE - Invoice Tax Rate (if 0 = T0, if other than 0 = T1) 
- GROSS\_UNIT\_PRICE - Total due = (Units x Charge Rate) + Tax (NOTE: Use the calculation logic in the invoice, do not calculate values in the Excel itself) 
- CUST\_ORDER\_NUMBER - Purchase Order Number 

 

- \[GH-5449\] Ireland Leave - Use 8% in leave accruals calculations 
- Has all accrual process same as UK except for the calculated amount 
- Uses 8% for all leave accrual calculations 

 

- \[GH-5601\] Show Clock out numbers on Live Ops 
- In the Live Operations dashboard, a new count will be displayed for “Clocked Out” shifts 
- This will show the count of all shifts shown in the Live Ops dashboard which has status = “Clocked Out” 

 

 

 

 

 

Guardhouse bug fixes: 

- Dashboard: 
- \[GH-5409\] Mobile - Clocking Out - Issue Clocking Out Shifts That Go Past Midnight (12:00) – released as hotfix in AU 2nd of June 

 

- Schedule: 
- \[GH-4668\] \[UK PRIO\] The 'Hire first responder' button allows people that are not available to be offered a shift. / \[GH-5446\] Offered Shifts Issue – released as hotfix in AU 2nd of June 
- \[GH-5502\] Fw: Offered Shifts - Errors– released as hotfix in AU 2nd of June 
- \[GH-4971\] Issue with Copy Week – All Shifts Being Copied even when selecting specific sites only 
- \[GH-4793\] Issue with Actions \> Copy Week – Remove custom rates 
- \[GH-5421\] It appears to lose the ticking when you use the search bar to look for a new staff member. 
- \[GH-5542\] Prod - Able to accept Offered shift with Hire First responder IF Rate selection is filled out 
- \[GH-5602\] Command + F on Mac devices not working 
- \[GH-5604\] Error Message and Loading Issue 
- \[GH-5524\] Prod - Able to accept Offered shift with Hire First responder IF Rate selection is filled out 

 

- Paysheets: 
- \[GH-4713\] Payroll Validation error – incorrect rounding off of values 
- \[GH-4810\] Duplicate Allowance 
- \[GH-4713\] Payroll Validation error 

 

- Invoicing: 
- \[GH-2722\] First Time Setting Up Invoice Email Details doesn't reflect details right away in Invoice 
- \[GH-4576\] URGENT: Invoice cannot be raised. 
- \[GH-4576\]\[GH-5362\] URGENT: Invoice cannot be raised. 
- \[GH-5027\] Leave are coming up on the invoicing / \[GH-5267\] annual leave 28/3/25 charged on invoice 
- \[GH-5621\] Invoicing items clean up when AllowScheduleUpdate config is enabled 
- \[GH-5415\] Duplicate Invoice 

 

- Reports: 
- \[GH-4783\] Shift Variance Report – incorrect calculations due to incorrect rounding off of values 
- \[GH-5340\] Fwd: Guardhouse - Data discrepancy Employee ID (Time Sheet Excel Download)  
- \[GH-5348\] Fwd: Guardhouse - Timesheet Customer Hours Report Download - BUG – 45695 
- \[GH-5461\] Electronic Sign On Register Report Issue – XPG 
- \[GH-5481\] Electronic Sign on Register the Report is Pulling Random Names 
- \[GH-5507\] Schedule Hrs by Subcontractor report error when downloading report. 

 

- Mobile Patrols: 
- \[GH-5484\] Issue with Site Instructions - released as hotfix in AU 2nd of June 
- \[GH-5460\] Moble Patrol+ Runsheet Not updating 
- \[GH-4796\] Guardhouse Test Accounts not showing Patrol Runsheets 

 

- Staff: 
- \[GH-4601\] Manager Access- Deactivating Admin/Super Admin 
- \[GH-4973\] Unable to Change Payroll Calendar Due to Approved Timesheets Error 
- \[GH-5375\] Fwd: Guardhouse - incorrect licence status vs the SIA web site. – 46013 
- \[GH-5510\] UK - SIA Licences - Issue with Expiry Dates - Cannot handle 4 digit years - SES 
- \[GH-5506\] Calendar view Issue 
- \[GH-5544\] Compliances Not Listed in Compliance/Renewals showing on Schedule 
- \[GH-5252\] Top company being able to deactivate linked staff - Clean up 

 

- Subby Sharing: 
- \[GH-5203\] Web - Subby sharing clean up  
- \[GH-5181\] Linked shifts that are offered by subby and published through offered shifts not reflecting 
- \[GH-5182\] Profile of new staff that are assigned to offered linked shift are not shared 
- \[GH-5183\] Auto Publish Multilevel - when assigning staff that originated from bot co, the shift is not shared down to the bot co 
-  \[GH-5184\] Created shift then linked to subby; then top drags the shift to a different site; site is not updated in subby 
- \[GH-5319\] Subby – An error message appears when the subcontractor assigns new staff to linked shifts and for direct publishing on delegated sites. 

 

- Max Hours: 
- \[GH-5099\]\[GH-5103\] Bug - super admin / admin / manager - template shift publish - need to refresh page before max hours will show and block 
- \[GH-5099\]\[GH-5144\] Drag and drop shift triggers Max hours 

 

- Email Report Distribution 
- \[GH-5372\] Email for Incident Report is being sent even the customer email is not yet confirmed – released as hotfix in AU 2nd of June 
- \[GH-5419\] Email Distribution- DOL -Getting the DOL Report email distribution but getting it every 10 min – released as hotfix in AU 2nd of June 
- \[GH-5447\] Email Distribution- Removed Account still getting emails. – released as hotfix in AU 2nd of June 
- \[GH-5393\] Error in Auto-Generated Report Received via Email 
- \[GH-5459\] New Digital Occurrence report 
- \[GH-5469\] Deleted Email Still Receiving Incident Reports 
- \[GH-5513\] Email Report Distribution - "When submitted" Incident Report emails coming from info@guardhousehq.com instead of reports@guardhousehq.com 
- \[GH-5516\] Duplicate IRs still showing- Customer portal Setup 
- \[GH-5488\] Error Message and Loading Issue After Changing Customer Portal Settings 
- \[GH-5560\] Automated Reports Issues - Patrol Activity 
- \[GH-5647\] Still Receiving Check Point Report for unassigned Site 

 

- Leave: 
- \[GH-5376\] Ireland - Turning off leave for all users 

 

- Mobile: 
- \[GH-5152\] Mobile API v1 - Subby Sharing Clean Up 
- \[GH-5206\] Add Shift Origin from the Supplementary Details of the Shift 
- \[GH-5207\] Added IsShared, Delegated, AutoPublish status when fetching subcon shift details  
- \[GH-5258\] Add Subcontractor Details to Staff List 
- \[GH-5279\] Added AutoPublish, is delegated to Customersubcontractorsharing details 
- \[GH-5205\] Mobile API v2 - Subby Sharing Clean Up 
- \[GH-4329\] BUG- Subbie Sharing- SChedule page- Updates from Subbie is not updated
- \[GH-4337\] BUG- Subbie Sharing- SChedule page- Updates from Subbie is not updated 
- \[GH-5208\] Added Subcontractor Rejected Shift details 
- \[GH-5257\] Added Position Subcontractor details (Autopublish,share,delegaate status) 

 

- Customer Portal: 
- \[GH-5428\] QR Customer Portal Scrolling issue 
- \[GH-5432\] Customer Portal | Customer Timesheet Approval | Leave showing in timesheets for approval 

 

- Notifications: 
- \[GH-5318\] Welfare Check notification not coming up as scheduled 
- \[GH-5482\] WC Follow up not Sending 
- \[GH-5645\] Fw: Offered Shifts Email Notification 

 

- Penetration Testing Items: 
- \[GH-1816\]\[GH-5582\] webapp - apply new endpoints that includes companyId, employeeId in parameters 

- [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en)
- [Schedule](https://university.guardhousehq.com/schedule?hsLang=en)
- [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content)

    - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1)
    - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2)
- [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content)

    - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts)
    - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s)
- [Invoicing](https://university.guardhousehq.com/invoicing?hsLang=en#main-content)

    - [New Zealand](https://university.guardhousehq.com/invoicing?hsLang=en#new-zealand)
- [Reports](https://university.guardhousehq.com/reports?hsLang=en#main-content)

    - [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports)
- [Incidents](https://university.guardhousehq.com/incidents?hsLang=en)
- [Company Settings](https://university.guardhousehq.com/company-settings?hsLang=en#main-content)

    - [Timeclock](https://university.guardhousehq.com/company-settings?hsLang=en#timeclock)
    - [Onboarding](https://university.guardhousehq.com/company-settings?hsLang=en#onboarding)
    - [Integrations](https://university.guardhousehq.com/company-settings?hsLang=en#integrations)
- [Payroll](https://university.guardhousehq.com/payroll?hsLang=en#main-content)

    - [Allowances & Deductions](https://university.guardhousehq.com/payroll?hsLang=en#allowances-deductions)
- [Customers](https://university.guardhousehq.com/customers?hsLang=en#main-content)

    - [Customer Portal](https://university.guardhousehq.com/customers?hsLang=en#customer-portal)
- [Sites](https://university.guardhousehq.com/sites?hsLang=en)
- [Tours & Patrols](https://university.guardhousehq.com/tours-patrols?hsLang=en)
- [Staff](https://university.guardhousehq.com/staff?hsLang=en)
- [Subcontractor](https://university.guardhousehq.com/subcontractor?hsLang=en#main-content)

    - [Subcontactor Sharing](https://university.guardhousehq.com/subcontractor?hsLang=en#subcontactor-sharing)
- [Frequently Asked Questions](https://university.guardhousehq.com/frequently-asked-questions?hsLang=en)
- [Getting Started](https://university.guardhousehq.com/getting-started?hsLang=en)
- [Holidays](https://university.guardhousehq.com/holidays?hsLang=en)
- [Documents](https://university.guardhousehq.com/documents?hsLang=en)
- [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en)
- [Guardhouse Support Topics](https://university.guardhousehq.com/guardhouse-support-topics?hsLang=en)
- [Invoicing Integrations](https://university.guardhousehq.com/invoicing-integrations?hsLang=en)
- [Payroll Integrations](https://university.guardhousehq.com/payroll-integrations?hsLang=en)
- [Product Updates](https://university.guardhousehq.com/product-updates?hsLang=en)
- [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en)
- [Webinars](https://university.guardhousehq.com/webinars?hsLang=en)
- [Xero](https://university.guardhousehq.com/xero?hsLang=en)
- [Guides for Guards](https://university.guardhousehq.com/guides-for-guards?hsLang=en)
- [API Integration](https://university.guardhousehq.com/api-integration?hsLang=en)
- [Integrations](https://university.guardhousehq.com/integrations?hsLang=en)
- [Tablet Clock-in/Clock-out](https://university.guardhousehq.com/tablet-clock-in-clock-out?hsLang=en)

[![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=150&height=20&name=Text_gradient%20gold-1-2.png "Text_gradient gold-1-2")](https://guardhousehq.com)

[mailto:support@guardhousehq.com](mailto:support@guardhousehq.com) <https://www.linkedin.com/company/33246750/>

Copyright © 2025, Guardhouse