Release Notes #108 - Sprint 25/09/25 - 02/10/25

Project : Guardhouse Web 

Sprint Number : Sprint 108 

Release Dates : 25 September 2025 AUS | 2 October 2025 UK 

1. Scope Guardhouse enhancements: 

• [GH-5947]iChris Payroll Export 

• • New reports under Paysheets > Export: 

• • • iChris Payroll Export (.xlsx) 

• • • iChris Payroll Export (.txt) 

• • Generates three different files reports of shifts that has overtime and/or allowances with specific format that is allowed to import into iChris payroll system; Normal hours don't get included in these reports; All three reports will be exported into a zip file with name format “iChris Payroll Export - <cycle start date, format dd Mon yyyy>.zip” 
    • Created - iChris Payroll Export – Created - <cycle start date, format dd Mon yyyy>.xlsx
    • Requested - iChris Payroll Export – Requested - <cycle start date, format dd Mon yyyy>.xlsx​ 
    • Approved - iChris Payroll Export – Approved - <cycle start date, format dd Mon yyyy>.xlsx​ 

• • Data will be sorted by date of occurrence, showing allowances for the day first, followed by overtime​ 

• • Report contents: 

• • • cbr (.txt only) - Depends on the File type; For created: htsadd, For requested and approved: htsupd 

• • • detnumber - Staff > Employee ID; add leading "0" if less than 5 digits 

• • • htsdate - Pay Period ending date, dd/mm/yyyy 

• • • htsseqno - count starts at 1, 2, 3… and so on  

1. 1. 1. 1. 1. each staff will have one sequence (1 row for each staff, htsseqno=1)​
            2. each sequence can have up to 14 total records of either allowance or overtime pay​
            3. If there are more than 14, create a new row for that same staff but htsseqno=2   

• • Allowance / Overtime data sets - each set of data will consist of these four columns, ordered by shift start date, allowances first before overtime (i.e. first set of 4 columns for allowance 1, second set of 4 columns for allowance 2, third set of 4 columns for overtime 1,…, up to 14th set of 4 columns for overtime n)​ 

1. 1. htsdtwork [n]​ - shift start date, dd/mm/yyyyy
   2. htspayelem [n] - pay category used for either allowance or overtime
   3. htssubhour [n] - units or number of hours consumed for the allowance or overtime
   4. htsstatus [n] - H=Created, Q=Requested or A=Approved 

 

• [GH-5712] Event ID and Customer name in email notifications 

• • Additional columns in the Subby Sharing E-mail notifications: 

• • • Task Number (aka Event ID), use whatever the value of Support Portal task 

• • • Customer Name - before Site Name 

• • Note: Event ID is currently not being shared yet, so not all changes on the Event ID are properly displayed on the Email (i.e. different Event ID entered by and Subby) 

• [GH-2777] Reports Access Issue - Profit Margin Report 

• • This is just hiding the Reports > Profit Margin Report when any of the following claims are turned OFF: 

• • • Can work as payroll manager 

• • • Can work as invoice manager 

• • • Can view wages 

• • • Can view charges 

• [GH-5945] Add Papua New Guinea country and states to Guardhouse 

• • Papua New Guinea country and its relevant States are now added into Guardhouse and should reflect properly on the following pages: 

• • • When creating new companies through Guardhouse Support Portal 

• • • When editing company settings Company Country 

• • • Company Settings > Invoicing > Invoice Details 

• • • Customers > Customer tab, Invoice Profile tab 

• • • Sites > Site details tab 

• • • Mobile Patrols > Site details tab 

• • • Staff > HR Details tab 

• • • Subcontractors > Subcontractor details tab 

 

• [GH-5717] GDPR Stuff - Can view compliance items 

• • Added a new claim ”Can view compliance items”  under Staff Page, available for Super Admin, Admin and Managers 

• • If turned ON, Super Admin, Admin or Manager users​ will not have access to: 

• • • The Compliance list for staff profiles ​ 

• • • The Renewals Dashboard widget​ 

• • • The Renewals Report​ 

• • • The compliance items in dashboard staff​ info pop up​ 

• • • The compliance items in schedule staff​ info pop up​ 

• • Note: The mobile part for this ticket hasn’t been worked on yet, it will be handled by ticket GHMB-1711 in future sprints. For now, they will still have access to compliance related items when using the mobile app 

 

• [GH-5925] HR notes and Compliance notes History 

• • For both HR Details and Licence / Compliance tabs: 

• • • Renamed the previous “Notes” section into “HR Notes” (for HR Details) and “Licence / Compliance Notes” (for Licences / Compliance tab) 

• • • Removed the previous text area 

• • • Added a new button “+Add new”; on click of the “+Add New” button, a pop up will show with title “Add new HR note” and “Add new Licence / Compliance note” where the admin can enter the note up to 4000 characters and then save it 

• • • Added a ledger with columns: 

1. 1. 1. 1. Note - any note added by an admin, most recent notes show at the top
         2. added by – full name of the admin who added the note
         3. Date and Time – date and time when the note was added 

• • • Historical data saved as note will be shown as the oldest entry on the ledger 

• • • The ledger will show up to 10 records before pagination is triggered 

• • Additional changes handled in this ticket: 

• • • HR Details > Blacklisting History – changed the number of rows displayed before pagination is triggered (previously 20 records, now 10 records) 

 

• [GH-5388] APositive iFrame Integration on Invoicing page 

• • In the Invoicing page, a new button “Instant Payment?” is displayed to the left of the Create Invoice button 

• • On click of this button, the admin can enter their details based on the screen provided by aPositive: 

• • • Business Name 

• • • Contact First Name 

• • • Contact Last Name 

• • • Contact Email 

• • • Average Monthly Invoicing ($) 

• • • Average Payment Term (Days) 

• • Once admin clicks the Submit button, the information they provided will be sent to aPositive and then aPositive will contact the admin directly regarding the services they provide 

• • The same screen will be displayed when the admin clicks the amount in the Withdraw column
     

Guardhouse bug fixes: 

• Schedule: 

• • [GH-5739] GuardHouse issues-Shift Grayed out 

• • [GH-5568] Error Publishing Offered Shifts – "Security Officer" Role Template 
• Paysheets: 
  • [GH-5514] Allowance in Leave Calculating Extra Hours 

• Invoicing: 

• • [GH-5738] Invoices are wiped out from the system 

• Reports: 

• • [GH-5363] Timesheet Report: All Customer and Specific Sites is not working properly 

• Sites page: 

• • [GH-5405] Custom ID display Issue 

• Subby Sharing: 

• • [GH-4574] Error upon linking a shift 

• Licence and Compliance: 

• • [GH-5696] Vic Licence Validation 

• • [GH-6872] Non Compliant Staff Member - SIA Invalid 

• Email Report Distribution: 

• • [GH-5728] Submitted by is blank in Summary Report from Scheduled Report to Customer email 

• • [GH-5752] Automated report For Patrol Sites 

• Others: 

• • [GH-5687] Staff Import - Cannot import staff in Ireland 

• • [GH-6036] App download asking for membership payment