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Release Notes #118 - Sprint 05/21/2026 - 05/28/2026 

Project : Guardhouse Web

Sprint Number : Sprint 118

Release Version : release_GH

Release Dates : 21 May 2026 AUS | 28 May 2026 UK

Reference Doc. :

  1. Scope
    • [GH-7021] Email Report Distribution v2
      • Enhancement to the Email Report Distribution to align the sending of the automatic email reports to the Site-level Time Zone
      • For example:
        • Sites are grouped based on their Time Zone​
          1. Group A (AEST (UTC+10:00)) – Site A, Site B​
          2. Group B (AWST (UTC+08:00) – Site C​
          3. Group C (ACST (UTC+09:30) – Site D, Site E and Site F​
        • Each Time Zone group will generate one report using data from all sites in that group - each group receives its own email at its local time. ​
          1. Each email will contain one embedded report link​
          2. The report data is based on the Time Zone of that group:​
            1. Daily: previous day (00:00 – 23:59) in the group’s Time Zone​
            2. Weekly: previous week (Sunday 00:00 – Monday 23:59) in the group’s Time Zone​
        • Reports are sent based on the time configured in the Customer Portal, but
        • interpreted per Time Zone group.​
          1. Group A → sent at 9:00 AM AEST ​
          2. Group B → sent at 9:00 AM AWST​
          3. Group C → sent at 9:00 AM ACST ​
        • NOTE: If a Site doesn't have a state selected, use the Server default (AU – AEST (UTC+10:00), UK – BST (UTC +00:00))​
      • Other issues resolved in this ticket:
        • [GH-7185] [Patrol Staff Activity] An empty report is generated when the date range is set to one day.
        • [GH-7246] Automatic email not receive during testing Digital occurence log and Patrol activity report
        • [GH-7290] [S117FT] DOL Daily Report Email Contains Multiple Embedded Links with Different Report Dates
    • [GH-7316] Implement fallback resend process for unsent incident report emails
      • Background process that will run daily and resend email if there were failures in the sending of scheduled reports
    • [GH-7355] IMS Payroll Extract
      • New CSV export available under the Paysheet > Export dropdown
      • Report Contents:
        • Employee Number​ – staff’s Employee ID
        • Data Entry Code​ – Pay Category​
        • Quantity – Total working hours per pay category worked by staff per site​
        • Costing Code​ – Site Reference Number 1​
        • Rate – Hourly rate of pay category​
        • Date 1​ – Start Date of the Pay Period​
        • Date 2​ – End Date of the Pay Period ​
        • Comment – Timeclock comments​
    • [GH-5485] TSv2: Updating Status on Timesheet Reports
      • Enhancement on the Timesheet Excel Download Report to show the actual status of the Timesheet in the “Approved” column
        • Pending – anything that is not approved or rejected yet
        • Approved
        • Rejected
    • [GH-7072] TSv2: Timesheet Approval optimization
      • Background improvements with regards to the bulk processing of timesheet data (bulk updates, approve all, reject all)
    • [GH-6938] Venue Sign On Register (Timesheet Event Report D)
      • New variation of the Timesheet Event Report, under TIMESHEET REPORTS
      • Generates the same data as the other Timesheet Event Report types, but with different format
      • Report Contents:
        • Headers:
          1. First row, Left Panel: "Security Register"​
          2. First row, Right panel: ​Company logo
          3. Second row, Left panel:​
            1. Licensee = Customer Name​
            2. Function/Event = Event Name
            3. Location = Site Name (each site starts on a new page)​
          4. Second row, Center Panel:​
            1. Licensee = null​
            2. Function/Event = Event Name
            3. Location = Event address​
          5. Second row, Right Panel:​
            1. <Company name> - <Master Licence No.> ​
        • Columns:
          1. C​ – row number
          2. DATE – Shift Date​
          3. LAST NAME ​– Last Name of Assigned Staff​
          4. FIRST NAME​ – First Name of Assigned Staff​
          5. FULL ADDRESS​ – Staff > HR Details > Home Address​ ([Address], [City], [State abbreviation] [Post Code]​)
          6. LIC. NO.​ – Staff > Licence/Compliance > Licence number​
          7. ID TAG​ – Keep null​
          8. RADIO​ – Keep null​
          9. START – Scheduled shift start time​
          10. ACT START​ – Keep null​
          11. SIGN – Keep null ​
          12. FINISH – Scheduled shift end time​
          13. ACT FINISH​ – Keep null​
          14. SIGN – Keep null ​
    • Beta Feedback for Timesheets v2:
      • [GH-6986] Timesheet Page: The application hangs (Unresponsive) when the users attempting to create a leave request.
      • [GH-7214] TSV2 on but timesheets are not flowing to Paysheets +Invoicing after approval
    • Timesheets:
      • [GH-7038] AU | Unable to approve leaves
      • [GH-7051] Change pay template in staff page is not reflecting in Timesheet page
    • Paysheets:
      • [GH-7040] Staff Pay Calendar changing will cause Paysheet to double Pay hours
      • [GH-7028] Leave types which are ticked not to export to payroll are still coming out on the Sage report
      • [GH-5774] Timesheet not showing on the Paysheet
    • Reports:
      • [GH-7215] US country: NSW state appears even though no license state is available for US.
      • [GH-7269] Hours are duplicated in Timesheet with Invoicing report and Paysheet
      • [GH-6935] "Cannot download this report" Error Using Security Award Timesheet hrs Summary
      • [GH-6736] Duplicate timesheet hours
    • Pay Template Setup:
      • [GH-5729] Pay Template Not Updating
      • [GH-6610] Subcontractor Pay Template issues
    • Licence and Compliance:
      • [GH-7153] URGENT – Missing HR Compliance Notes + Dashboard Data Inconsistency (High Priority)
      • [GH-6138] UI License / Compliance note screen ledger not updating when switching staff
    • UK Leave:
      • [GH-7024] UK: Incorrect Current Available Leave Balances
    • Others:
      • [GH-4889] Black Line Appearing on Staff Names in Roster Despite Updated Compliance and Licence
      • [GH-7255] IR Excel Summary showing multiple sheets
      • [GH-6756] Adding Compliance document- Staff
      • [GH-7338] Missed Welfare Check push notification did receive by Admin Manager
      • [GH-7276] Foundation: Entitlement-based authorization system

    Guardhouse enhancements:

                                                                                                                                                        Guardhouse bug fixes:

                                                                                                                                                        • Beta Feedback for Timesheets v2:
                                                                                                                                                          • [GH-6986] Timesheet Page: The application hangs (Unresponsive) when the users attempting to create a leave request.
                                                                                                                                                          • [GH-7214] TSV2 on but timesheets are not flowing to Paysheets +Invoicing after approval
                                                                                                                                                        • Timesheets:
                                                                                                                                                          • [GH-7038] AU | Unable to approve leaves
                                                                                                                                                          • [GH-7051] Change pay template in staff page is not reflecting in Timesheet page
                                                                                                                                                        • Paysheets:
                                                                                                                                                          • [GH-7040] Staff Pay Calendar changing will cause Paysheet to double Pay hours
                                                                                                                                                          • [GH-7028] Leave types which are ticked not to export to payroll are still coming out on the Sage report
                                                                                                                                                          • [GH-5774] Timesheet not showing on the Paysheet
                                                                                                                                                        • Reports:
                                                                                                                                                          • [GH-7215] US country: NSW state appears even though no license state is available for US.
                                                                                                                                                          • [GH-7269] Hours are duplicated in Timesheet with Invoicing report and Paysheet
                                                                                                                                                          • [GH-6935] "Cannot download this report" Error Using Security Award Timesheet hrs Summary
                                                                                                                                                          • [GH-6736] Duplicate timesheet hours
                                                                                                                                                        • Pay Template Setup:
                                                                                                                                                          • [GH-5729] Pay Template Not Updating
                                                                                                                                                          • [GH-6610] Subcontractor Pay Template issues
                                                                                                                                                        • Licence and Compliance:
                                                                                                                                                          • [GH-7153] URGENT – Missing HR Compliance Notes + Dashboard Data Inconsistency (High Priority)
                                                                                                                                                          • [GH-6138] UI License / Compliance note screen ledger not updating when switching staff
                                                                                                                                                        • UK Leave:
                                                                                                                                                          • [GH-7024] UK: Incorrect Current Available Leave Balances
                                                                                                                                                        • Others:
                                                                                                                                                          • [GH-4889] Black Line Appearing on Staff Names in Roster Despite Updated Compliance and Licence
                                                                                                                                                          • [GH-7255] IR Excel Summary showing multiple sheets
                                                                                                                                                          • [GH-6756] Adding Compliance document- Staff
                                                                                                                                                          • [GH-7338] Missed Welfare Check push notification did receive by Admin Manager
                                                                                                                                                          • [GH-7276] Foundation: Entitlement-based authorization system