--- title: Staff Listing Report Enhancements | Global description: The Staff Listing Report has been enhanced to provide a more detailed overview of staff information in a single export. This article explains how to generate the report, understand the new columns, and interpret the data for payroll, compliance, and workforce management. --- [Skip to content](https://university.guardhousehq.com/staff-listing-report-enhancements-global#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Reports](https://university.guardhousehq.com/reports?hsLang=en) 3. [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports) # Staff Listing Report Enhancements | Global The **Staff Listing Report** has been enhanced to provide a more detailed overview of staff information in a single export. This article explains how to generate the report, understand the new columns, and interpret the data for payroll, compliance, and workforce management. **This article is intended for Super Admins, Admins, and Managers with permission to view HR details.** Before generating the report, ensure: - You have access to **Reports** - You have **permission to view HR details** if you need access to sensitive employee information - You have **permission to view wage information** if you need payroll-related columns - You have a Manager, Admin, or Super Admin access privilege Without the correct permissions, some columns will not appear in the export.   **How to Generate the Staff Listing Report** - Open **Reports \> Staff Reports** - Select **Staff Listing** - Click G**enerate Report.** The system will generate and download an Excel export containing **active** staff information. The export includes both existing staff data and newly added columns. ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-54-0352-AM.png?width=670&height=254&name=undefined-Jun-10-2026-07-38-54-0352-AM.png)   **Understanding the New Report Columns** The enhanced Staff Listing Report includes several new columns to improve visibility across staffing, payroll, and compliance data. - Employee ID - pulled from the Organization\> Staff \> Employee Details \> Employee ID section ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jun-10-2026-08-05-16-2059-AM.png?width=670&height=276&name=image-png-Jun-10-2026-08-05-16-2059-AM.png) - First Name and Last Name columns ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-53-5837-AM.png?width=571&height=120&name=undefined-Jun-10-2026-07-38-53-5837-AM.png) - Known as First Name and Known as Last Name columns - These are optional fields to use for aliases or the staff member’s preferred or commonly used name. - Subcontractor - This indicates if a staff member is tagged under a specific subcontractor in the Oganization \> Staff \> Employee Details \>Access Privileges section. ![Screenshot 2026-06-10 at 4.09.41 PM](https://university.guardhousehq.com/hs-fs/hubfs/Screenshot%202026-06-10%20at%204.09.41%20PM.png?width=670&height=173&name=Screenshot%202026-06-10%20at%204.09.41%20PM.png) - Email - Phone Number - Has Account - This indicates if the Guardhouse account is active, invited and waiting to be activated, or not yet invited. - Access Privilege - This column can be filtered to show what type of access privilege a staff member has been assigned (Super Admin, Admin, Manager, or Employee). This helps administrators quickly identify users with elevated system access. ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jun-10-2026-08-14-36-4946-AM.png?width=543&height=499&name=image-png-Jun-10-2026-08-14-36-4946-AM.png) - Gender - This column can be used to filter the different genders available in the system and the employees under them (Male, Female, Other). ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jun-10-2026-08-17-46-9258-AM.png?width=417&height=403&name=image-png-Jun-10-2026-08-17-46-9258-AM.png) - HR Details: - Date Added  - This column shows when the staff profile was created in Guardhouse. This can help teams track onboarding activity, identify recently added staff, and review workforce growth. ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-3.png?width=183&height=277&name=undefined-3.png) - Latest Shift Date - This column displays the most recent shift allocated to a staff member. This can help managers identify inactive staff, review recent workforce activity, and audit staff engagement. ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-53-3646-AM.png?width=208&height=336&name=undefined-Jun-10-2026-07-38-53-3646-AM.png) - - Emergency Contact - Emergency Number - Address - City - State - Post Code - Employment Status - The Employment Status column pulls information from the HR Details section of the staff profile. Some examples may include full-time, part-time, casual, and contractor. ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-54-3270-AM.png?width=283&height=382&name=undefined-Jun-10-2026-07-38-54-3270-AM.png) - Bank Details - The report now includes bank details that allow payroll teams to review banking information directly from the export.: - - Bank Name - Account Name - BSB / Sort Code / RTN - Account Number ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-54-6066-AM.png?width=670&height=371&name=undefined-Jun-10-2026-07-38-54-6066-AM.png) - Security Licence and Expiration Date - These sections are helpful when determining staff members without licence numbers. It  includes:  - Security Licence - Expiry - State ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jun-10-2026-08-27-52-1509-AM.png?width=435&height=162&name=image-png-Jun-10-2026-08-27-52-1509-AM.png) - Pay Details - The report now includes payroll-related configuration details, including: - Pay Calendar - shows if a staff memeber has an allocated pay calendar - Pay Template - shows if a staff member has an allocated pay template - Max Hours Rule **Note**: The Max Hours column only appears if the **Max Hours feature is enabled** for the company. These fields help payroll and compliance teams audit staff payroll settings more efficiently. Global difference: There are column names that automatically adjust depending on the company’s region. - - For AU companies, the column displays as **State** and **Post Code** - For UK and Ireland companies, the column displays as **County Licence Type** and **ZIP Code** ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-52-7070-AM.png?width=285&height=246&name=undefined-Jun-10-2026-07-38-52-7070-AM.png) - Onboarding Requested - This indicated is a staff member has been sent an onboarding request ![](https://university.guardhousehq.com/hs-fs/hubfs/image-png-Jun-10-2026-08-37-56-9611-AM.png?width=300&height=213&name=image-png-Jun-10-2026-08-37-56-9611-AM.png) **How to Apply Filters** You can apply filters to sort the data you need as needed. To apply filters: - Go to **Data Tab** - Click on **Filter** - Select the **Column** you want to sort out and click the arrow in that header column. - Choose the Filter you want to apply. ![](https://university.guardhousehq.com/hs-fs/hubfs/undefined-Jun-10-2026-07-38-52-9902-AM.png?width=670&height=316&name=undefined-Jun-10-2026-07-38-52-9902-AM.png) - [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) - [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) - [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content) - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1) - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2) - [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content) - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts) - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s) - [Invoicing](https://university.guardhousehq.com/invoicing?hsLang=en#main-content) - [New Zealand](https://university.guardhousehq.com/invoicing?hsLang=en#new-zealand) - [Reports](https://university.guardhousehq.com/reports?hsLang=en#main-content) - [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports) - [Incidents](https://university.guardhousehq.com/incidents?hsLang=en) - [Company Settings](https://university.guardhousehq.com/company-settings?hsLang=en#main-content) - [Timeclock](https://university.guardhousehq.com/company-settings?hsLang=en#timeclock) - [Onboarding](https://university.guardhousehq.com/company-settings?hsLang=en#onboarding) - [Integrations](https://university.guardhousehq.com/company-settings?hsLang=en#integrations) - [Payroll](https://university.guardhousehq.com/payroll?hsLang=en#main-content) - [Allowances & Deductions](https://university.guardhousehq.com/payroll?hsLang=en#allowances-deductions) - [Customers](https://university.guardhousehq.com/customers?hsLang=en#main-content) - [Customer Portal](https://university.guardhousehq.com/customers?hsLang=en#customer-portal) - [Sites](https://university.guardhousehq.com/sites?hsLang=en) - [Tours & Patrols](https://university.guardhousehq.com/tours-patrols?hsLang=en) - [Staff](https://university.guardhousehq.com/staff?hsLang=en) - [Subcontractor](https://university.guardhousehq.com/subcontractor?hsLang=en#main-content) - [Subcontactor Sharing](https://university.guardhousehq.com/subcontractor?hsLang=en#subcontactor-sharing) - [Frequently Asked Questions](https://university.guardhousehq.com/frequently-asked-questions?hsLang=en) - [Getting Started](https://university.guardhousehq.com/getting-started?hsLang=en) - [Holidays](https://university.guardhousehq.com/holidays?hsLang=en) - [Documents](https://university.guardhousehq.com/documents?hsLang=en) - [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) - [Guardhouse Support Topics](https://university.guardhousehq.com/guardhouse-support-topics?hsLang=en) - [Invoicing Integrations](https://university.guardhousehq.com/invoicing-integrations?hsLang=en) - [Payroll Integrations](https://university.guardhousehq.com/payroll-integrations?hsLang=en) - [Product Updates](https://university.guardhousehq.com/product-updates?hsLang=en) - [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en) - [Webinars](https://university.guardhousehq.com/webinars?hsLang=en) - [Xero](https://university.guardhousehq.com/xero?hsLang=en) - [Guides for Guards](https://university.guardhousehq.com/guides-for-guards?hsLang=en) - [API Integration](https://university.guardhousehq.com/api-integration?hsLang=en) - [Integrations](https://university.guardhousehq.com/integrations?hsLang=en) - [Tablet Clock-in/Clock-out](https://university.guardhousehq.com/tablet-clock-in-clock-out?hsLang=en) [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=150&height=20&name=Text_gradient%20gold-1-2.png "Text_gradient gold-1-2")](https://guardhousehq.com) [mailto:support@guardhousehq.com](mailto:support@guardhousehq.com) Copyright © 2025, Guardhouse