--- title: Viewing Staff Information and Schedule description: Viewing Staff Information and Schedule --- [Skip to content](https://university.guardhousehq.com/viewing-staff-information-and-schedule#main-content) English Show submenu for translations [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=225&height=30&name=Text_gradient%20gold-1-2.png)](https://university.guardhousehq.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Support](mailto:support@guardhousehq.com) [Contact Support](mailto:support@guardhousehq.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Guardhouse Knowledge Base](https://university.guardhousehq.com/?hsLang=en) 2. [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) # Viewing Staff Information and Schedule Effective planning is essential for managing staff schedules. That is why Guardhouse has introduced the Calendar View feature to help you see a complete overview of your team's weekly or monthly schedules, making rostering easier and more efficient. Follow the steps below to access and utilize this feature.   ### **Steps to Access the Calendar View:** 1. **Create Shifts** On the **Schedule** page, create your shifts as you normally would.![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180930600/original/0s059sV10-lNBJjrEfWzMFeFfiOnQmgOuA.png?1726041682) 2. **Access the Staff Schedule** Next, click the **information icon (i)** beside the staff member's name.![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180930619/original/KiyE5B_qE13eUiAQEBdbKJm6Xt19DsPmSw.png?1726041705) 3. **Choose a View** After clicking the icon, you will have two options: - **Profile View:** This displays staff details including: - Contact information - Licences and compliance information - Validity of licences and compliance - Two-week schedule and total number of hours worked![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180930912/original/NKNFRXUziGuLzyO9v0csfKQXgmXx7E0_Ng.png?1726041817) - **Calendar View:** This offers a detailed rolling monthly schedule with the following information: - Scheduled, published, confirmed, and rejected shifts - Unscheduled shifts - Clock-in and clock-out times (planned shift times, actual clock-in/out, submitted timesheets, and approved times) - Leave requests - Full and partial unavailability![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180931554/original/zBUWYMf8OPyKorZ7HDEG7F3-mmugr1so6w.png?1726042123)![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180931515/original/uFeDWecOB4e-ff-vvVgT0YXQhZ1ps7Q7eg.png?1726042106)![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180932033/original/LSe7pGsSDdZ5w1IFQvsHT9nOruT2KzYqKg.png?1726042376) ### **Additional Access to Calendar View** The Calendar View feature is also available on other GH pages, such as: - **Company \> Organization \> Staff \> Calendar![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180932101/original/NJjUGruzN2_Rm3f-2LTHWzjUejrW4cgVxQ.png?1726042415)** - **Dashboard \> Live Operations![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180932118/original/KP--vBsuMtYb5Mk9Njy9r5SrTxBp7iyOkg.png?1726042431)![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51180932175/original/mRzHZ3thvoZhVV5UxXQkkN7342eahz2-Lw.png?1726042445)**   **Frequently Asked Questions**   **Q: Can I download the shifts as shown on the calendar?** **A: **The calendar cannot be downloaded at this time, but there are other reports available under the Reports section such as the Schedule Shift Status Report.    **Q: Will the Calendar show shifts from previous months/years? ** **A: **Yes, the Calendar will show past data.  - [Dashboard](https://university.guardhousehq.com/dashboard?hsLang=en) - [Schedule](https://university.guardhousehq.com/schedule?hsLang=en) - [Timesheets](https://university.guardhousehq.com/timesheets?hsLang=en#main-content) - [Timesheets v1](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v1) - [Timesheets v2](https://university.guardhousehq.com/timesheets?hsLang=en#timesheets-v2) - [Paysheets](https://university.guardhousehq.com/paysheets?hsLang=en#main-content) - [Payroll Extracts](https://university.guardhousehq.com/paysheets?hsLang=en#payroll-extracts) - [allowance/s](https://university.guardhousehq.com/paysheets?hsLang=en#allowance-s) - [Invoicing](https://university.guardhousehq.com/invoicing?hsLang=en#main-content) - [New Zealand](https://university.guardhousehq.com/invoicing?hsLang=en#new-zealand) - [Reports](https://university.guardhousehq.com/reports?hsLang=en#main-content) - [Staff Reports](https://university.guardhousehq.com/reports?hsLang=en#staff-reports) - [Incidents](https://university.guardhousehq.com/incidents?hsLang=en) - [Company Settings](https://university.guardhousehq.com/company-settings?hsLang=en#main-content) - [Timeclock](https://university.guardhousehq.com/company-settings?hsLang=en#timeclock) - [Onboarding](https://university.guardhousehq.com/company-settings?hsLang=en#onboarding) - [Integrations](https://university.guardhousehq.com/company-settings?hsLang=en#integrations) - [Payroll](https://university.guardhousehq.com/payroll?hsLang=en#main-content) - [Allowances & Deductions](https://university.guardhousehq.com/payroll?hsLang=en#allowances-deductions) - [Customers](https://university.guardhousehq.com/customers?hsLang=en#main-content) - [Customer Portal](https://university.guardhousehq.com/customers?hsLang=en#customer-portal) - [Sites](https://university.guardhousehq.com/sites?hsLang=en) - [Tours & Patrols](https://university.guardhousehq.com/tours-patrols?hsLang=en) - [Staff](https://university.guardhousehq.com/staff?hsLang=en) - [Subcontractor](https://university.guardhousehq.com/subcontractor?hsLang=en#main-content) - [Subcontactor Sharing](https://university.guardhousehq.com/subcontractor?hsLang=en#subcontactor-sharing) - [Frequently Asked Questions](https://university.guardhousehq.com/frequently-asked-questions?hsLang=en) - [Getting Started](https://university.guardhousehq.com/getting-started?hsLang=en) - [Holidays](https://university.guardhousehq.com/holidays?hsLang=en) - [Documents](https://university.guardhousehq.com/documents?hsLang=en) - [Leave / Unavailability](https://university.guardhousehq.com/leave-unavailability?hsLang=en) - [Guardhouse Support Topics](https://university.guardhousehq.com/guardhouse-support-topics?hsLang=en) - [Invoicing Integrations](https://university.guardhousehq.com/invoicing-integrations?hsLang=en) - [Payroll Integrations](https://university.guardhousehq.com/payroll-integrations?hsLang=en) - [Product Updates](https://university.guardhousehq.com/product-updates?hsLang=en) - [Release Notes](https://university.guardhousehq.com/release-notes?hsLang=en) - [Webinars](https://university.guardhousehq.com/webinars?hsLang=en) - [Xero](https://university.guardhousehq.com/xero?hsLang=en) - [Guides for Guards](https://university.guardhousehq.com/guides-for-guards?hsLang=en) - [API Integration](https://university.guardhousehq.com/api-integration?hsLang=en) - [Integrations](https://university.guardhousehq.com/integrations?hsLang=en) - [Tablet Clock-in/Clock-out](https://university.guardhousehq.com/tablet-clock-in-clock-out?hsLang=en) [![Text\_gradient gold-1-2](https://university.guardhousehq.com/hs-fs/hubfs/Text_gradient%20gold-1-2.png?width=150&height=20&name=Text_gradient%20gold-1-2.png "Text_gradient gold-1-2")](https://guardhousehq.com) [mailto:support@guardhousehq.com](mailto:support@guardhousehq.com) Copyright © 2025, Guardhouse