Maintaining compliant timesheets is essential for every security company. We understand that guards occasionally forget to clock out, which can create compliance risks for providers. To address this, we’ve introduced a “Forced Clock Out” feature in the Mobile Timeclock. This feature requires guards to clock out of any previous shift they may have missed before starting a new one, ensuring that all required signatures, photos, and geo-coordinates are recorded and the digital sign-on registers remain compliant.
How It Works
Scheduled Shifts
- 5 Minutes After Shift End: If a guard hasn’t clocked out, the system prompts them in the app, asking if they’re still working or if they’d like to clock out.
- 6 Hours After Shift End: If the first prompt is missed, the system sends a second prompt with the same options. This allows the guard to confirm if they’re still on-site or guide them through the clock-out process if the shift has ended.
- Before Next Shift: If neither prompt is answered, the system requires the guard to clock out of the previous shift before starting a new one. This is a manual confirmation and does not automatically clock the guard out.
Unscheduled Shifts
For guards working unscheduled shifts, similar prompts will appear:
- 8 to 16 Hours After Clocking In: The app will display a prompt asking, “Are you still working, or would you like to clock out?”
- After 16 Hours: The guard will be required to clock out before going in to the next shift.
