*{customer name}*


Project : Guardhouse Web AU

Sprint Number : Sprint 23Sep – 11Oct

Release Dates : 17 Oct 2024 AUS & 24 Oct 2024 UK



I. Scope

Guardhouse enhancements:

  • [GH-3878] Quickbooks Invoice Export

    • New report under Invoicing > Actions > Export QuickBooks Format

    • Generates report with the following columns:

      • InvoiceNo – invoice number of paid invoice

      • Customer - Customer Reference Number

      • InvoiceDate – date of invoice

      • DueDate – due date of invoice

      • Terms – Terms defined in invoice profile

      • Location – Site Name

      • Memo – notes

      • Item(Product/Service) – Service rate name

      • ItemDescription – Shift details – day, date, time

      • ItemQuantity – number of hours

      • ItemRate – rate per hour

      • ItemAmount – calculated rate: hour x rate

      • ItemTaxCode - Invoice tax rate (%) defined in Invoice Profile

      • ItemTaxAmount – calculated amount ItemAmount x Tax Code

      • Service Date – Shift date


  • [GH-4213] Patrol Schedule Report

    • New report under Reports > PATROL REPORTS > Patrol Schedule Report

    • Generates report to show the patrol sites needed to be run for a specific date range


  • [GH-4129] Timesheet With Pay Category Report- Add Site Reference Number_ESS

    • Additional columns Site Reference Number1 and Site Reference Number2 displayed in the Approved Timesheets With Charges report


  • [GH-4393][GH-4403] Hide Company Publish vs Unpublish widget - released as hotfix 9th of October

    • New company config in Support Portal “DisableShiftSummaryWidget”

    • If turned ON, will hide the Published vs Unpublished widget


  • [GH-4249] Electronic Sign On Register Requirement for *{customer name}*

    • Show additional columns in the Electronic Sign On Register report

      • Finish Date – actual clock out date

      • Finish Time – actual clock out time


  • [GH-4343] Add "Date of Birth" as report parameter

  • New report parameter “Show date of birth” in the Timesheets Excel Download Report

    • When ticked, Date of Birth column is added as the last column


  • [GH-4185] Implement SSO for *{customer name}*

    • In the Login screen, a new option to Login with Domain is available

    • On click, the account owner should enter the domain name that they’re company is using

    • Entering a valid domain name will redirect to the Microsoft Login screen which then allows the user to login to his Guardhouse account using the Microsoft SSO

    • NOTE: only applicable for *{customer name}* at the moment; if you want this turned on for your account, need to let the development team know so it can be setup through the backend


  • [GH-4401] Timesheet with Notes Enhancements / [GH-4332] REquest - Exporting timesheets for rosters Timesheet With NOtes Excell Download

    • Renaming of the following columns:

      • Location Name  Customer Name

      • Position  Site Name

      • Position Reference Number  Site Reference Number


  • Additional columns:

    • Site Position

    • Site Position Reference Number 1


  • [GH-3875] Workbuddy Import File - Security Licence – *{customer name}*

    • New report related to the Security Licences of Staff

    • Each record represents a Staff’s licence record, each license subtype will be mapped according to the corresponding column


  • [GH-4271] [Mobile API] Implement Compliance Block feature in Mobile App

    • API changes required for the implementation of the Compliance Block in the mobile app

    • Required mobile app release


  • [GH-4118] Update to Security licence checking process

  • [GH-4118][GH-4392] Need to update the Security License Report to show correct license subtypes

  • [GH-4083] NT and ACT License validation display on Dashboard- ALL AU


Guardhouse bug fixes:

  • Dashboard:

    • [GH-1250] Dashboard - Manager - Allow View All Sites does not show all sites in Staff Confirmation widget


  • Schedule:

    • [GH-4167] Shift Sharing: Issue on auto-publish - *{customer name}*

    • [GH-4315] Error in publishing the shifts - *{customer name}*


  • Timesheets:

    • [GH-4356] Timesheet leave: calculates cost even pay category is unpaid (multiple base X 0)


  • Paysheets:

    • [GH-4259] Fwd: UK - Update Logo and Company number not pulling in the Payslip advice -*{customer name}*

    • [GH-4248] UK - Paysheets - Advice Slip - The PDF is not exporting with the export date in the file name – *{customer name}*

    • [GH-4313] Break Allocated Not Flowing Through - *{customer name}*


  • Invoicing:

    • [GH-4206] AU TEST - linked shifts not automatically added to recurring invoice after publish

    • [GH-4069] Approved shifts are not displaying in paysheets and invoicing - High

    • [GH-4069][GH-4099] Shifts Missing from Invoicing - *{customer name}*

    • [GH-4069][GH-4134] Invoicing: Shifts Missing - *{customer name}*

    • [GH-4069][GH-4177] Approved shifts are not displaying in invoicing - High- *{customer name}*

    • [GH-4328] Core Security: Hours not reflecting correctly on the invoice

    • [GH-4341] Fwd: The figure between the PDF and the invoicing screen is not the same -*{customer name}*


  • Incidents:

    • [GH-4027] dates changing again On Customer Portal IR report- *{customer name}*


  • Reports:

    • [GH-4364] Report tidy up -*{customer name}* - Removing spaces

    • [GH-4211] Electronic Sign On - Not recording Licensing Details- *{customer name}*


  • Staff Page:

    • [GH-4316] A Team Labour Hire: Manager cannot deactivate staff


  • Xero:

    • [GH-4407] GH Payroll data incorrectly transferred to Xero - skipped for 6x Employees - *{customer name}*


  • E-group endpoints:

    • [GH-4357] *{customer name}* Employee Endpoint adjustment – released as hotfix 1st of October

    • [GH-4375] *{customer name}* multiple employee fetch endpoint.

    • [GH-4358] *{customer name}* Location Shift Endpoint


  • Penetration testing recommendations:

    • [GH-4414] Authorize endpoints (pen testing)

    • [GH-4430] private Metadata endpoint


  • Others:

    • [GH-4331] A Team Labour Hire: Offered Shift reflected a different name on the timesheets

    • [GH-4257] Employee name on Schedule and Timesheet is not the same

    • [GH-4031] Wrong Shift assignment on Dashboard and Timesheet VS Schedule- *{customer name}*