Project: Guardhouse Web
Sprint Number: Sprint 14Oct – 1Nov
Release Dates: 12 Nov 2024 AUS & 19 Nov 2024 UK
I. Scope
Guardhouse enhancements:
[GH-4359] Timesheet Event Report for UK – released as hotfix in AU 24Oct
Updated parameters and report format for the Timesheet Event Report when country = United Kingdom
[GH-4422] [Mobile API] Offered Shifts Acceptance Block UK – released as hotfix in AU 24Oct
API changes required for the implementation of the Compliance and Max Hours checking when accepting an Offered Shift
If staff is going to exceed his Max Hours allotment, he won’t be able to accept the shift
If staff compliance is not going to meet the Compliance/Skill Matching requirements, he won’t be able to accept the shift
[GH-3757] Subby Staff Approval Process – *{customer name}*
New feature that will put all newly shared subcontractor staff into an approval process where the Top Company can approve or reject a staff depending on their requirements
The “Subcontractor Staff Approval Process” needs to be turned on through the Company Settings > General
Once turned on, the Top Company can set an “Approval Timeout Interval (in hours)” that will automatically reject a subcontractor staff that hasn’t been approved yet after a certain time
On Top Company’s side, the new widget “Subcontractor Staff Submissions” will be available in the dashboard
All new staff shared through the following proces*{customer name}* will be included in the widget
Normal sharing process through the Subcontractor company’s account – Customers > Shared Staff > Share button
When Subcontractor Company assigns a new staff to a shared shift
For each staff in process of approval, the Top Company will be able to see the following sets of data which they can review to as*{customer name}*s if the staff will be approved or not
Employee Details – First Name, Last Name, Email address, Mobile number, Known as First name, Known as Last name, Employee ID, Employee Reference Number; only “Known as” names will be editable
Sites – list of all sites available in the Top Company; Top Company will be able to select which sites the staff will have access to, which sites they will be preferred/blacklisted
Licen*{customer name}* / Compliance – contains all licen*{customer name}* and GH compliances that the staff has
Schedule – shows the calendar for the staff so that the Top Company will be able to see which shifts the staff is currently assigned to
Salary / Wage – will allow the Top Company to select the Payroll Calendar and the Pay Template that will be applied to his profile
Approval – where the Top Company can decide if the staff is approved or not;
saving the widget with “Yes” means the staff is approved, and Top Company will have option to enter Remarks
saving the widget with “No” means the staff is rejected and will require a rejection reason; rejected staff will be removed from any shift assigned to them, their profiles will be unshared (deactivated) on the Top Company’s side
IMPORTANT NOTE: Only super admins, admins, and managers who has the “Can approve subcontractor staff submissions” claim ON will be able to approve
On Subcontractor Company’s side, the new widget “Rejected Staff Submissions” will be available in the dashboard
Will show all staff that were rejected by the Top Company either by automatic rejection or manual rejection, along with the rejection reason applied for the staff
Subcontractor company needs to manually address the feedback first, then once done, they can mark the rejection as Resolved
Until the rejection is Resolved, the Subcontractor Company will not be able to re-share the staff
Once re-shared, the staff will undergo the Approval Process again and needs to be approved by the Top Company
[GH-4360] Subby approval reports
New report “Staff Sharing Approval Process Report“ that will be available under the Subcontractor
Reports section for companies where the Subby Staff Approval Process is turned ON as this will generate reports that are related to this process
The generated report will list all the subcontractor staff that are undergoing the approval process, the status of their approval, and the reasons for rejection if rejected
[GH-4361] Subcontractor Performance Report
Additional report under Subcontractor Reports to track the speed of shifts being filled and published by subcontractor and if the staff member assigned met required criteria
Guardhouse bug fixes:
Company Settings:
[GH-4111] Add validation when setting Offer Shift Expiry, should not allow 0
Dashboard:
[GH-4393] [GH-4404] Implement infinite-scroll in Publish vs. Unpublish widget
Schedule:
[GH-4418] Can't change a Shift- *{customer name}* - Released in AU hotfix 24 Oct
[GH-3954] Offer Shift bug: not auto publishing accepted offered shifts
[GH-4344] *{customer name}* Offered Shift Shift Shows as filled When It Isn't
[GH-4226] Fw: error hiring staff with Offering Shifts - HIGH - *{customer name}*
[GH-4300]Fwd: Offered shift preferred staff - Med- *{customer name}*
[GH-4399] Publish Roster: None to publish - *{customer name}*
Invoicing:
[GH-3878] Quickbooks Invoice Export – addressed additional feedback related to Customer Name showing incorrect field value - Released in AU hotfix 24 Oct
[GH-4367] -16.5 hours calculation for *{customer name}* shift - *{customer name}*
Reports:
[GH-4439] Annual Leave Accrual - *{customer name}* VIC – remove inactive staff from the Leave Management Report
[GH-4474]Timesheet Event Report for UK-*{customer name}*
Xero:
[GH-4413] CSA: Allowances cannot be pushed to Xero when Rate Type is Fixed - Released in AU hotfix 24 Oct
Others:
[GH-4426] Skill Matching - duplicate state licen*{customer name}* with varying statu*{customer name}* - Released in AU hotfix 24 Oct
[GH-4450] SSO Company Group handling - Released in AU hotfix 24 Oct
[GH-4048] Critical Compliance Access Level - UK All Accounts – Low
[GH-4283] Fwd: UK - Welfare Checks - App and SMS notification - Notifications been sent ahead of scheduled time - *{customer name}*