Project : Guardhouse Web

Sprint Number : Sprint 19May - 4Jul

Release Dates : 6 Aug 2025 AUS & 13 Aug 2025 UK





I. Scope 

Guardhouse enhancements: 


  • [GH-5509] UK Licence Validation V2 – UK ONLY 

    • [GH-5667] 1 - Licence checker on new licence add 

      • When entering new licence for a staff member, a Validate button will be displayed 

    • [GH-5670] 3 - Data quality on adding to system - Validate licence number format on Staff page – enter security licence field – refer to slide 8 

      • When entering new licence for a staff member, an error message will be displayed when attempting to enter letters, special characters and spaces 

    • [GH-5671] 4a - Data clean up - 1 time clean up of all licence data in system currently. 

    • [GH-5672] 4b - Data clean up - Remove spaces within all licences 

    • [GH-5673] 4c - Data clean up - Remove any licence data that is not 16 number characters 

    • [GH-5674] 5 - Internal Notification - Send email or report to key people about invalid or failed process or items etc…. (same as we have for all licence check emails) 

      • Once validation is done, an e-mail will be sent from info@guardhousehq.com 


  • [GH-5817] Report Additions – UK Only 

    • New columns added to the Police National Computer Report 

      • NI Number - National Insurance Number 

      • Emergency Contact Name 

      • Emergency Contact Number 


  • [GH-5398] Re: Guardhouse reporting - daily reports 

    • Generate Reports daily and send at 12:01 AU time through Google Cloud Storage 

    • Date range for each report is for the past 2 months 

    • Reports generated and sent are patterned under existing Guardhouse reports: 

      • Timesheet report with Pay Category 

      • Timesheets with Charge 


  • [GH-5813] US calendar issues in Paycalendar, InvoiceCalendar, Paysheet date selections – UK ONLY 

    • Timezone changes to handle the calendars/times when country = UK 

    • Affected pages: 

      • Pay Calendar setup 

      • Invoice Calendar setup 

      • Paysheets cycle selection 



Guardhouse bug fixes: 

  • Schedule: 

    • [GH-5526] Site Template - Remove custom rates defaulting to Base Pay instead of staff's default 


  • Paysheets: 

    • [GH-5792] OT rate applied when staff had Sick leave 

    • [GH-5716] Export Deactivated Staff 

    • [GH-5591] All staff are downloaded with Dynamics 

    • [GH-4735] Rolled Up Leave - UK Leave 


  • Invoicing: 

    • [GH-5826] Invoice notes and PO# not showing on the Invoice (detail) export 

    • [GH-5529] Invoice not included on the Recurring invoice 


  • Reports: 

    • [GH-5374] Margin Report calculation issues for Invoice Margin % and Expected Margin % 

    • [GH-5451] Subcontractor Purchase Order Upload - Missing Rates 


  • Email Report Distribution 

    • [GH-5784] Checkpoint report - Automated Email – comments not showing up on the report 


  • Subby Sharing: 

    • Profile of new staff that are assigned to offered linked shift are not shared to top co 


  • Mobile: 

    • [GH-5781] Patrol Site Document not showing on the app